Todoist is one of the most popular personal and team task management apps — combining clean design, powerful natural language task entry, and cross-platform availability across web, desktop, and mobile. With over 30 million users, Todoist's strength is in personal productivity — capturing tasks quickly from anywhere, organizing with projects and labels, and using recurring due dates and reminders to maintain consistent task management habits. Its Karma productivity scoring system gamifies completion to build daily task management habits.
Todoist
Simple and powerful personal task manager.
Best for: Individuals and small teams who want a clean, reliable personal task manager with natural language input.
- Free plan
4.6/5 ratingEditorial score 90/100todoist.com
The editorial note
What to know about Todoist
Is it right for you?
Who Todoist suits
Choose it if
- Individuals and small teams who want a clean, reliable personal task manager with natural language input.
Look elsewhere if
- Teams needing collaborative project management with assignees, statuses, and timeline views — Asana or Linear provide more robust team project management tools beyond simple shared task lists
What you get
Key features
- Natural language task entry
- Recurring tasks
- Projects and sub-projects
- Priority levels and labels
- Reminders and due dates
- Karma productivity scoring
- Team collaboration
- Templates library
Works with
Integrations8
What it costs
Pricing
| Plan | Price | What it includes |
|---|---|---|
| Free | FreeBilled monthly | 5 projects, 5 collaborators/project, basic features, 1 week activity history |
| Pro | $4 / monthBilled monthly | 300 projects, 25 collaborators, reminders, labels, filters, 1 year history |
| Business | $6 / user / monthBilled monthly | Team workspace, admin settings, team billing, 500 projects, priority email support |
Prices are recorded from the vendor's public pricing page and can change. Check before you buy.
The trade-off
Pros and cons
Pros
- Natural language date parsing — type 'every Monday at 9am' and Todoist creates the recurring task
- Works beautifully across every platform — web, desktop, iOS, Android, browser extension, email plugins
- Generous free tier covers individual use with projects, labels, and 5MB file attachments
- Karma system and productivity trends provide positive reinforcement for building task habits
- Quick capture from anywhere with global keyboard shortcut, email forwarding, and Siri integration
Cons
- No time tracking built in — must integrate Toggl or other tools for billing time against tasks
- Advanced filtering and templates require premium plan — free tier limited in organization features
- Less suited for team project management compared to Asana or ClickUp for collaborative work
- No native calendar view — time-blocking and scheduling requires integrating with Google Calendar
Quick read
At a glance
- Category
- Business & Productivity
- Pricing model
- Freemium
- Entry plan
- Free
- Free plan
- Available
- Free trial
- Not listed
- Website
- todoist.com
The verdict
Our take on Todoist
The best personal task manager — natural language input and clean design make it the most enjoyable task app.
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